Agenda Meeting of the Cowbridge with Llanblethian Town Council, Tuesday 6:30 pm 23rd June 2026

Date: 18th June 2026

Meeting of the Cowbridge with Llanblethian Town Council, Tuesday 23rd June 2026

 

Dear Member of Cowbridge with Llanblethian Town Council,

You are summoned to attend a meeting of the Town Council on Tuesday 23rd June 2026 at 6:30pm at the Cowbridge Town Hall Council Chamber and remotely by Microsoft Teams. If you are unable to attend, please inform Town Hall Officers prior to the meeting of the reason for your non- attendance.

Yours faithfully,

 

 

Natasha Alexander

Chief Officer

 

Members of the press and public are welcome to attend the meeting in person or remotely. For joining instructions, please e-mail co@cowbridge-tc.gov.uk.

All papers are available upon request.

Please note the meeting will be recorded and deleted following approval of the meeting minutes. The press and public have no statutory right to take photographs or to use any means which would enable any person not present at a meeting to see or hear the meeting. Permission to record meetings in this way requires specific approval of the Council.

AGENDA

 

162/2026 APOLOGIES

 

Under section 85 of the Local Government Act 1972, a Councillor must attend a meeting at least once every six months, unless absences are approved by the Council.

To ACCEPT any apologies of absence from members.

163/2026 DECLARATIONS OF INTEREST

 

To RECEIVE any declarations of interest, including the reason (members are reminded of the provisions of paragraph 11 of the Members Code of Conduct, specifically paragraph 11.1).

 

164/2026 PUBLIC QUESTION TIME

 

An opportunity to ASK councillors questions regarding items on the agenda (24 hours’ notice required).

165/2026 MINUTES OF THE PREVIOUS MEETING

 

To REVIEW and APPROVE the draft minutes from the previous Annual Statutory and Ordinary Full Council meetings, 26th and 27th May 2026.

166/2026 MATTERS ARISING

 

Members are reminded that matters raised under this item can be DISCUSSED, however, RESOLUTIONS CANNOT BE MADE without a specific agenda item and supporting documentation.

  1. Councillor apologies

  1. Youth Council update

167/2026 PROGRESS UPDATE

 

To REVIEW and CONSIDER progress update of actions arising following the Annual Statutory and Ordinary Full Council meetings, 26th and 27th May 2026.

168/2026 LOCAL HOUSING NEEDS SURVEY

To DISCUSS the Vale of Glamorgan Council’s Local Housing Needs Survey ahead of sending to residents in Aberthin.

169/2026 ANNUAL STATUTORY MEETING 2027

To CONSIDER and APPROVE a date for May 2027 meetings to ensure statutory requirements of the Annual Statutory Meeting falling within 14 days of the Local Elections on 6th May 2027 are adhered to.

170/2026 COMMUNITY POLICE MATTERS

  1. To REVIEW Police Reports for May 2026.

  1. To CONSIDER any community police matters raised.

171/2026 DISPENSATION

 

     To REVIEW and APPROVE Request for Dispensation.

172/2026 AUDIT

 

To APPROVE the 2025-26 Audit paperwork for submitting to the External Auditor and the 2024-25 Audit Response Letter.

173/2026 FINANCIAL REPORTS

 

To REVIEW and APPROVE the financial reports for May 2026.

174/2026 REVIEW OF LEGAL SERVICES

 

The Vale of Glamorgan Council’s Service Level Agreement allowing for the provision of legal services from the Vale of Glamorgan Council has lapsed. To REVIEW and APPROVE the Vale of Glamorgan Council Service Level Agreement or CONSIDER whether further legal service providers are to be sought for further review.

175/2026 COMMITTEES

 

To DISCUSS and receive any RECOMMENDATIONS FOR APPROVAL from the Committee meetings of 16th June 2026:

  1. Leisure & Amenities

    1. Resolutions

    2. Confirm elected Chair

  • Terms of Reference

  1. Town Hall

    1. Resolutions

    2. Confirm elected Chair

  • Terms of Reference

  1. Finance & Governance

    1. Resolutions

    2. Confirm elected Chair

  • Terms of Reference

176/2026 APPOINTMENT OF TRUSTEE FOR COWBRIDGE WITH LLANBLETHIAN UNITED CHARITIES

 

     To NOMINATE a new Trustee for the Cowbridge with Llanblethian United Charities.

177/2026 WORKING GROUPS

 

To REVIEW and APPROVE Working Groups membership for the 2026-27 period and Terms of Reference.

178/2026 STAFFING COMMITTEE

 

     To REVIEW and APPROVE Staffing Committee membership for the 2026-27 period.

179/2026 WORKING GROUPS AND EXTERNAL BODIES

 

    To REVIEW updates and receive any RECOMMENDATIONS FOR APPROVAL from the

    following Working Groups and External Bodies Groups:

 

  1. Community Events (May Day, Christmas and Cinema)

  1. Placemaking Implementation (inc. s.106 monies spend) Working Group and Cowbridge Place Board

  1. Town Hall Refurbishment Task & Finish Group Meeting

 

  1. Five Year Strategy & Marketing Strategy

  1. Community Liaison Committee and Western Vale Community Group

  1. Updates and Recommendations for approval

  2. Nominate a reserve representative of the Community Liaison Committee

  3. One Voice Wales

 

180/2026 SURGERIES, POP-UPS AND COMMUNITY ENGAGEMENT

To make arrangements for the next surgery and consultation on 4th July 2026.

181/2026 CHRISTMAS LIGHTS 2026

To REVIEW updates on Christmas Lights 2026 and APPROVE any actions.

182/2026 COUNCILLOR SITE VISIT TO BARRY RECYCLING CENTRE

To make arrangements for a site visit invitation to the Barry Recycling Centre by the Vale of Glamorgan Council Head of Neighbourhood Services.

183/2026 PIANO AND KEYBOARD

To DISCUSS the request for a piano from Merched Y Wawr. To DISCUSS the offer of a keyboard donation from the Cowbridge Male Voice Choir. To APPROVE any actions.

184/2026 MEMBER OF PARLIAMENT

     To CONSIDER and APPROVE a request to invite our local MP to a meeting to discuss

     Cowbridge at the beginning of each Municipal Year.

185/2026 COWBRIDGE BAGS

     To DISCUSS and APPROVE Cowbridge Bags.

186/2026 THE THREE FIELDS

     To DISCUSS and APPROVE actions on The Three Fields.

187/2026 PROHIBITION AND RESTRICTION OF WAITING AND LOADING AND PARKING PLACES

To REVIEW and provided any COMMENTS OR OBJECTIONS to the Notice of Proposal for the Vale of Glamorgan Council (Prohibition and Restriction of Waiting and Loading and Parking Places) (Civil Enforcement) (Amendment) (no 6) Order 2026 by 3rd July 2026.

188/2026 PLANNING MATTERS

 

Note: Councillors are reminded of the importance of not disclosing personal information relating to an applicant, resident or property owner.

  1. To CONSIDER Planning Applications notified by the Vale of Glamorgan Council (listed under Open Applications on the Planning spreadsheet) and agree responses.

  1. To NOTE Planning Applications Approved and Refused by the Vale of Glamorgan Council.

  1. Other Planning matters:

  1. Pant Wilkin Meeting

189/2026 ANNUAL REPORT 2025-26

 

To REVIEW and APPROVE the Annual Report 2025-26 for publishing and printing.

 

190/2026 POLICY REVIEW

 

To APPROVE any policies recommended by the Finance & Governance Committee Meeting of the 16th June 2026:

  1. IT Policy (deferred from May 2026 Full Council Meeting)

  1. Home Working Policy (deferred from May 2026 Full Council Meeting)

  1. Right to Work Policy

  1. Bribery Policy

  1. Disciplinary Policy

  1. Grievance Policy

191/2026 REPORTS

  To REVIEW and CONSIDER Reports by the Mayor, the Vale of Glamorgan Councillor, Members

  and the Chief Officer.

192/2026 CORRESPONDENCE

To REVIEW any correspondence to the Council.

193/2026 DOCUMENTS FOR SEALING

 

     To NOTE any sealed documents.

194/2026 DATE OF NEXT MEETING

Tuesday 28th July 2026 at 6:30pm.

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