Date: 14th May 2024
Dear Member of Cowbridge with Llanblethian Town Council,
You are summoned to attend the adjourned Annual Statutory Meeting of the Town Council, followed by the Ordinary Full Council Meeting on Wednesday 22nd of May 2024, 6.30pm, at the Cowbridge Town Hall Council Chamber or remotely by Microsoft Teams.
If you are unable to attend, please inform the Town Clerk, prior to the meeting of the reason for your non-attendance.
Yours faithfully,
C Kennedy
Cathy Kennedy
Town Clerk
Members of the Press and Public are welcome to attend the meeting in person or remotely. For remote joining instructions email townclerk@cowbridge-tc.gov.uk. Please note the meeting will be recorded and may be published on the Town Council website. The press and the public have no statutory right to take photographs or to use any means which would enable any person not present at a meeting to see or hear the meeting. Permission to record meetings in this way requires the specific approval of the Council.
ANNUAL STATUTORY MEETING AGENDA
2024/1 APOLOGIES FOR ABSENCE
To note any apologies for absence from members.
2024/2 DECLARATIONS OF INTEREST
To receive any declarations of interest (members are reminded of the provisions of paragraph 11 of the Members Code of Conduct and more particularly paragraph 11.1).
2024/3 MEETING ARRANGEMENTS
To review and discuss a report that offers recommendations for meeting arrangements for the 2024/25 period.
b Meeting Arrangements Report & Recommendations
2024/4 TERMS OF REFERENCE
To review and approve terms of reference for all committees and working groups.
c5 TOR Town Hall Refurbishment Task & Finish Group c4 TOR Section 106 Task and Finish Group May 2024 c2 TOR Community Events Working Group c1 TOR Staffing Committee May 2024
2024/5 STANDING ORDERS
To review and approve the council standing orders.
d Standing Order Reviewed May 2024 (1)
2024/6 FINANCIAL REGULATIONS
To review and approve the council financial regulations.
e Financial-Regulations-reviewed-May 2024
2024/7 MANAGEMENT RISK REVIEW
To review and approve the management risk assessment.
f Management Risk Review
2024/8 INSURANCE
To review and approve the council annual insurance policy.
2024/9 ANNUAL REPORT
To review and approve the annual report for 2023/24.
2024/10 TRAINING PLAN
To review and approve the training plan and policy.
i2 Training Policy Reviewed May 2024 i1 Training Plan Reviewed 22nd May 2024
2024/11 EXTERNAL BODIES & COMMITTEES
To appoint representatives as follows;
One Voice Wales
Chamber of Trade
Community Liaison Committee
ORDINARY FULL COUNCIL MEETING AGENDA
2024/12 APOLOGIES FOR ABSENCE
To note any apologies for absence from members.
2024/13 DECLARATIONS OF INTEREST
To receive any declarations of interest (members are reminded of the provisions of paragraph 11 of the Members Code of Conduct and more particularly paragraph 11.1).
2024/14 COMMUNITY POLICE MATTERS
To receive the monthly Police report.
2024/15 VALE COUNCILLOR REPORT
To receive the monthly Vale Councillor report.
2024/16 PUBLIC QUESTION TIME
To receive any questions regarding items on the agenda (24 hours’ notice required).
2024/17 CORRESPONDENCE
To note any salient items of correspondence received.
2024/18 MINUTES
To consider and approve the minutes from the previous meeting(s).
Draft Council Minutes 23rd April 2024 Draft Council Minutes 30th April 2024
2024/19 COMMITTEE REPORTS
To note resolutions from committee meetings.
2024/20 MATTERS ARISING
To consider any matters arising.
2024/21 FINANCIAL REPORT
To review and approve the report ending 30th April 2024.
2024/22 INTERNAL AUDIT REPORT
To note the internal audit report and recommendations for year ending 31st April 2024 and to approve the re-appointment of JDH Business Services to continue as internal auditor the 2024/25.
q1 Annual internal audit report to
2024/23 ANNUAL RETURN
The council to approve the annual governance and accountability return (AGAR) for 2023/24, and the Mayor and Town Clerk will sign it before submission to the Wales Audit Office by the deadline of the 30th June 2024.
r1 Annual Return 31 March 2024
2024/24 PLANNING MATTERS
To consider applications and decisions received since the last meeting.
s Planning Consultations May 2024
2024/25 PRE-APPLICATION CONSULTATION
To review a letter regarding “Conversion of the former Cowbridge Police Station into over 55’s affordable residential apartments, alongside the demolition and re-development of the former Magistrates Courts into over 55’s affordable residential apartments including amenity space, parking, and associated works.”
2024/26 PLACEMAKING
To receive a report.
v Place Planning 22nd May 24
2024/27 MAYORS REPORT
To receive the mayor’s report.
w Mayors Report May 2024
2024/28 TOWN CLERK’S REPORT
To receive the town clerk’s report.
x Town Clerk Report
2024/29 MEMBERS REPORTS
To receive member reports.
2024/30 DOCUMENTS FOR SEALING
To note any documents for sealing.
2024/31 DATE OF NEXT MEETING
To be confirmed.