Full Council Meeting 17th September /2024 Page 1 of 5
Date: 10th September 2024
Dear Member of Cowbridge with Llanblethian Town Council,
You are summoned to attend a meeting of the Town Council on Tuesday 17th September 2024, 7:00PM at the Cowbridge Town Hall Council Chamber and remotely by Microsoft Teams. If you are unable to attend, please inform the Deputy Town Clerk prior to the meeting of the reason for your non- attendance.
Yours faithfully,
Clair Helen Davis
Clair Helen Davis Deputy Town Clerk
Members of the Press and Public are welcome to attend the meeting in person or remotely. For remote joining instructions, email enquiries@cowbridge-tc.gov.uk
Please note the meeting will be recorded. The press and the public have no statutory right to take photographs or to use any means which would enable any person not present at a meeting to see or hear the meeting. Permission to record meetings in this way requires the specific approval of the Council.
AGENDA
76/2024 APOLOGIES FOR ABSENCE
To acknowledge any apologies for absence from members.
77/2024 DECLARATIONS OF INTEREST
To receive any declarations of interest, including the reason (members are reminded of the provisions of paragraph 11 of the Members Code of Conduct, specifically paragraph 11.1).
78/2024 CO-OPTION
AT THE CO-OPTION MEETING
6.1 At the co-option meeting, candidates will have five minutes to introduce
themselves to members, give information on their background and experience
and explain why they wish to become a member of the Town Council;
6.2 After presentations, members may ask candidates a few questions before
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proceeding to vote. (If a candidate is unable to attend the meeting, this process
will still take place and voting will subsequently be based on this meeting and
the application form)
6.3 The process will be carried out in the public session and there will be no private
discussions between members prior to a vote being taken.
6.4 However, where the Council is discussing the merits of candidates and inevitably
their personal attributes, this could be prejudicial and the Council should resolve
to exclude the members of the press and public.
6.5 If a candidate is a relative of a Councillor, that Councillor should declare a
prejudicial interest and withdraw from the meeting.
6.6 As soon as all candidates have finished giving their submissions,
By virtue of the Public Bodies (Admission to Meetings) Act 1960, the press and public are
excluded from discussion of item 21 on the basis that disclosure thereof would be prejudicial
to the public interest by reason of the confidential nature of the business to be transacted the council will
The candidates will be asked to leave and camera switched off, discussion happen in private session.
Before voting takes place candidates come back into the room and camera switched back on.
proceed to a vote with each candidate being proposed and seconded by the
councillors in attendance (as defined in the Standing Orders) and a vote by a
show of hands (LGA 1972 Sch. 12. Para 39). A recorded vote may be requested
under Standing Order 3 to show whether each Councillor present and voting,
gave their vote for or against a candidate.
6.7 In order for a candidate to be elected to the Council, it will be necessary for them
to obtain an absolute majority of votes cast (50% + 1 of the votes available at the
meeting).
5
6.8 If there are more than two candidates and there is no candidate with an overall
majority in the first round of voting the candidate with the least number of votes
will drop out of the process. Further rounds of voting will then take place with the
process repeated until a candidate has an absolute majority.
6.9 Only Town Councillors present at the meeting may vote upon a person to fill the
vacancy. Councillors will have one vote per vacancy to be filled. The Chair has
the casting vote.
The new Councillor may now take a seat at the table. The unsuccessful candidates are invited to stay but can not take part in any discussion.
79/2024 COMMUNITY POLICE MATTERS
a) To receive the monthly police report.
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b) To discuss the correspondence of the Chief Constable.
80/2024 VALE COUNCILLOR REPORT
To receive the monthly Vale Councillor Report.
81/2024 PUBLIC QUESTION TIME
To address any questions regarding items on the agenda (24 hours’ notice required).
82/2024 CORRESPONDENCE
To review any items of correspondence.
83/2024 MINUTES
To review and approve the minutes from the previous meeting.
83 Draft Full Council Minutes 16th July 2024
83 Draft Extraordinary Minutes 30th July 2024.pdf
84/2024 MATTERS ARISING
To consider any matters arising from the previous meeting, not on the agenda.
85/2024 LEISURE & AMENITIES COMMITTEE
To consider and approve recommendations from the committee meeting held on the 3rd September 2024.
86/2024 TOWN HALL COMMITTEE
To consider and approve recommendations from the committee meeting held on the 3rd September 2024.
87/2024 FINANCE & GOVERNANCE COMMITTEE
To consider and approve recommendations from the committee meeting held on the 3rd September 2024.
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88/2024 FINANCIAL REPORT
To review and approve the Financial Report for the period ending 31st August.
89/2024 PLANNING MATTERS
To review the planning spreadsheet, managed by the Deputy Town Clerk and emailed weekly to all Members.
90/2024 MAYOR’S REPORT
To receive the Mayor’s report.
91/2024 MEMBERS’ REPORTS
To receive Members reports.
92/2024 SECTION 106 PROJECT FUNDING
To receive an update on S106 funding for drainage works on the pathway next to the Waitrose store in Cowbridge.
93/2024 MACEBEARER
To approve the draft job description.
93 Mace Bearer Job Description
94/2024 HEALTH AND SAFETYTo consider a proposal for professional Health and Safety support.
95/2024 DOCUMENTS FOR SEALING
To note any documents for sealing.
C280 D14
C448 F23
C449 D9
C402 N198
C450 F24
C385 75
By virtue of the Public Bodies (Admission to Meetings) Act 1960, the press and public are
excluded from discussion of item 21 on the basis that disclosure thereof would be prejudicial
to the public interest by reason of the confidential nature of the business to be transacted the council will
96/2024 WORKING GROUPS
To consider updates and recommendations from the following Working Groups:
a) Community Events – Cllr Heather Weddell
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b) Place Planning – Cllr Malcolm Wilson
c) Town Hall Refurbishment – Cllr Malcolm Wilson
d) Section 106 – Cllr Charles Champion
97/2024 DATE OF NEXT MEETING
15th October 2024