Meeting of the Cowbridge with Llanblethian Town Council, Tuesday 23rd September 2025
Dear Member of Cowbridge with Llanblethian Town Council,
You are summoned to attend a meeting of the Town Council on Tuesday 23rd September 2025 at 6:30pm at the Cowbridge Town Hall Council Chamber and remotely by Microsoft Teams. If you are unable to attend, please inform Town Hall Officers prior to the meeting of the reason for your non- attendance.
Yours faithfully,
Natasha Alexander
Chief Officer
Members of the press and public are welcome to attend the meeting in person or remotely. For joining instructions, please e-mail co@cowbridge-tc.gov.uk.
Please note the meeting will be recorded and deleted following approval of the meeting minutes. The press and public have no statutory right to take photographs or to use any means which would enable any person not present at a meeting to see or hear the meeting. Permission to record meetings in this way requires specific approval of the Council.
AGENDA
77/2025 APOLOGIES
To NOTE any apologies of absence from members.
78/2025 DECLARATIONS OF INTEREST
To RECEIVE any declarations of interest, including the reason (members are reminded of the provisions of paragraph 11 of the Members Code of Conduct, specifically paragraph 11.1).
79/2025 PUBLIC QUESTION TIME
An opportunity to ASK councillors questions regarding items on the agenda (24 hours’ notice required).
80/2025 MINUTES
To REVIEW and APPROVE the draft minutes from the previous meeting, 22nd July 2025.
81/2025 PROGRESS UPDATE
To REVIEW and CONSIDER progress update of actions arising.
82/2025 MATTERS ARISING
Members are reminded that matters raised under this item can be DISCUSSED, however, RESOLUTIONS CANNOT BE MADE without a specific agenda item and supporting documentation.
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Notice Board at Clare Garden Village
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Defibrillator
83/2025 CASUAL VACANCY
To RECEIVE verbal update following the election for the first Casual Vacancy and the expiry of the second Casual Vacancy deadline.
84/2025 FINANCIAL REPORTS
To REVIEW and APPROVE the financial reports for the previous months, July and August 2025.
85/2025 MARKETING STRATEGY
To DISCUSS and reach a DECISION on any proposals following the Marketing Strategy
presentation delivered by Cllr John.
86/2025 COMMUNITY LIAISON COMMITTEE
To REVIEW and CONSIDER any matters arising from the Community Liaison Committee and the Western Vale Community Group Meeting.
87/2025 COMMITTEES
To DISCUSS and receive any RECOMMENDATIONS FOR APPROVAL from the Committee meetings of 16th September 2025:
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Leisure & Amenities
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Town Hall
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Finance & Governance
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Staffing
88/2025 EXPRESSION OF INTEREST
The Committee approved the allocation of additional funds Initiate Architects for the preparation of enhanced drawings to support the Heritage Lottery grant application. the Council to review and approve.
89/2025 WORKING GROUPS
To REVIEW updates and receive any RECOMMENDATIONS FOR APPROVAL from the
following Working Groups:
a) Community Events (May Day & Christmas).
b) Placemaking Implementation (incorporating s.106 monies spend) Task & Finish Group
The Council to approve an All Weather- Pitch.
The council to approve the nomination Of Cllr Wilson to attend Place Board, as recommendation.
c) Town Hall Refurbishment.
To approve Terms of Reference
d) Heritage Room Project Group.
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To approve Terms of Reference.
90/2025 HEALTH & SAFETY AND COMPLIANCE
To REVIEW and reach a DECISION on the following:
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Compliance Spreadsheet;
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Town Hall Risk Assessment;
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Leisure & Amenities Risk Assessment
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Asbestos Management Plan
91/2025 POLICY REVIEW
To REVIEW and reach a DECISION on the following:
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Health and Safety Policy
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Social Media for Councillors Policy
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Schedule of Policies for Review document.
93/2025 BUS REFORM
To REVIEW and CONSIDER the Bus Reform proposals.
94/2025 DEVELOPMENT PLANS
To REVIEW and CONSIDER the Development Plans in Wales. A Quick Guide and the full Development Plan are available for review to deepen understanding on the process.
95/2025 NEW VAN LAUNCH
To REVIEW the Agenda Brief.
96/2025 TOWN HALL OPENING HOURS
To REVIEW and reach a DECISION on Agenda Brief following discussion in Matters Arising in
the Full Council Meeting in July 2025.
97/2025 STREET COLLECTION LICENCE
To REVIEW and reach a DECISION on Agenda Brief.
98/2025 NEW WARDS
To REVIEW and reach a DECISION on Agenda Brief.
99/2025 STANDARDS COMMITTEE INDEPENDENT MEMBER OBSERVATION
To NOTE the forthcoming Observation at the next Full Council meeting.
100/2025 SCHOOL GOVERNOR
To CONSIDER school governor position.
101/2025 WELSH GOVERNMENT RECYCLING CONSULTATION
To CONSIDER and RESPOND to the Welsh Government consultation on recycling.
102/2025 WELSH GOVERNMENT BROADCASTING MEETINGS CONSULTATION
To CONSIDER and RESPOND to the Welsh Government consultation on broadcasting
meetings.
103/2025 INTERNAL AND EXTERNAL AUDIT
To CONSIDER any issues arisen from Internal and External Audits.
104/2025 PLANNING MATTERS
Note: Councillors are reminded of the importance of not disclosing personal information relating to an applicant, resident or property owner.
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To CONSIDER Planning Applications notified by the Vale of Glamorgan Council (listed under Open Applications on the Planning spreadsheet) and agree responses.
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To NOTE Planning Applications Approved and Refused by the Vale of Glamorgan Council.
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Other Planning matters.
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Publicity and Consultation Before Apply for Planning Permission – land east of Dunraven Close, Cowbridge, CG71 7FJ, for Ysgol Iolo Morganwg.
105/2025 TOWN HALL ROOM NAMING
To DISCUSS and reach a DECISION on re-naming the Town Hall rooms.
106/2025 COMMUNITY POLICE MATTERS
To RECEIVE and CONSIDER the monthly reports for July, July and August 2025.
107/2025 FIVE YEAR STRATEGY
To DISCUSS and CONSIDER process for completing the Five Year Strategy.
108/2025 VALE COUNCILLOR REPORT
To REVIEW and CONSIDER the report by the Vale of Glamorgan Councillor.
109/2025 MAYOR’S REPORT
To REVIEW and CONSIDER the Mayor’s report.
110/2025 CHIEF OFFICER’S REPORT
To REVIEW and CONSIDER the Chief Officer’s report.
111/2025 MEMBER REPORTS
To REVIEW and CONSIDER any reports from members.
112/2025 ANNUAL REPORT
To REVIEW and reach a DECISION on the draft 2024-25 Annual Report.
113/2025 SURGERIES, POP-UPS AND COMMUNITY ENGAGEMENT
To DISCUSS and AGREE opportunities for Councillor community engagement by way of surgeries and pop-ups.