Agenda Meeting of the Cowbridge with Llanblethian Town Council, Tuesday 6:30 pm 24th March 2026

Meeting of the Cowbridge with Llanblethian Town Council, Tuesday 24th March 2026

Dear Member of Cowbridge with Llanblethian Town Council,

You are summoned to attend a meeting of the Town Council on Tuesday 24th March 2026 at 6:30pm at the Cowbridge Town Hall Council Chamber and remotely by Microsoft Teams. If you are unable to attend, please inform Town Hall Officers prior to the meeting of the reason for your non- attendance.

Yours faithfully,

Natasha Alexander

Chief Officer

 

Members of the press and public are welcome to attend the meeting in person or remotely. For joining instructions, please e-mail co@cowbridge-tc.gov.uk.

Please note the meeting will be recorded and deleted following approval of the meeting minutes. The press and public have no statutory right to take photographs or to use any means which would enable any person not present at a meeting to see or hear the meeting. Permission to record meetings in this way requires specific approval of the Council.

AGENDA

 

60/2026 APOLOGIES

 

Under section 85 of the Local Government Act 1972, a Councillor must attend a meeting at least once every six months, unless absences are approved by the Council.

To ACCEPT any apologies of absence from members.

61/2026 DECLARATIONS OF INTEREST

 

To RECEIVE any declarations of interest, including the reason (members are reminded of the provisions of paragraph 11 of the Members Code of Conduct, specifically paragraph 11.1).

 

62/2026 PUBLIC QUESTION TIME

 

An opportunity to ASK councillors questions regarding items on the agenda (24 hours’ notice required).

63/2026 MINUTES OF THE PREVIOUS MEETING

 

To REVIEW and APPROVE the draft minutes from the previous meeting, 24th February 2026.

64/2026 MATTERS ARISING

 

Members are reminded that matters raised under this item can be DISCUSSED, however, RESOLUTIONS CANNOT BE MADE without a specific agenda item and supporting documentation.

65/2026 PROGRESS UPDATE

 

To REVIEW and CONSIDER progress update of actions arising following Full Council Meeting  24th February 2026.

66/2026 LOCAL DEVELOPMENT PLAN

  1. To REVIEW and APPROVE the Aberthin Group’s Report for filing to the Vale of Glamorgan Council.

  1. To DISCUSS any other matters arising from the Local Development Plan.

67/2026 THE THREE FIELDS

     To DISCUSS The Three Fields.

68/2026 TOWN HALL REFURBISHMENT

     To REVIEW and APPROVE proposals for the Town Hall Refurbishment.

69/2026 COMMUNITY POLICE MATTERS

     To CONSIDER any community police matters raised.

70/2026 COMMUNITY LIAISON COMMITTEE

To REVIEW and CONSIDER any matters arising from the Community Liaison Committee and   the Western Vale Community Group Meeting.

71/2026 ONE VOICE WALES

 

  1. To REVIEW and CONSIDER any matters arising from, or in preparation for, the One Voice Wales Meeting.

  1. To REVIEW and consider any RESPONSE to the One Voice Wales Manifesto launched ahead of the May 2026 Senedd Elections, in conjunction with the 2025 Senedd Inquiry Report.

72/2026 COMMITTEES

 

To DISCUSS and receive any RECOMMENDATIONS FOR APPROVAL from the Committee meetings of 17th March 2026:

  1. Leisure & Amenities

  1. Town Hall

  1. Finance & Governance

73/2026 WORKING GROUPS

 

    To REVIEW updates and receive any RECOMMENDATIONS FOR APPROVAL from the

    following Working Groups:

 

  1. Community Events (May Day, Christmas and Cinema)

  1. Placemaking Implementation (incorporating s.106 monies spend) Task & Finish Group and Cowbridge Place Board

  1. Town Hall Refurbishment Task & Finish Group Meeting

 

  1. Five Year Strategy & Marketing Strategy

  1. Staffing Committee

74/2026 FINANCIAL REPORTS

 

To REVIEW and APPROVE the financial reports for February 2026.

75/2026 COUNCILLOR ISSUES

 

To DISCUSS Councillor issues.

76/2026 INTERNAL AUDITOR

 

To CONSIDER and APPROVE the Internal Auditor for the new financial year 2026/27.

77/2026 ANNUAL REMUNERATION REPORT 2026-27

 

To REVIEW and APPROVE the Annual Remuneration Report 2026-27.

78/2026 LOCAL LETTINGS POLICY

To REVIEW and DISCUSS the Local Lettings Policy and consider any RESPONSE.

79/2026 SURGERIES, POP-UPS AND COMMUNITY ENGAGEMENT

To DISCUSS the Councillor Surgery held on 7th March 2026 and make arrangements for the next surgery.

80/2026 MEMORIAL TREE

     To DISCUSS and APPROVE a Memorial Tree for our late Mayor Cllr Heather Weddell.

81/2026 COUNCIL NEWSLETTER

 

To CONSIDER a Council newsletter.

82/2026 COUNCIL WEBSITE

 

To RECEIVE an update on the Council website.

83/2026 PLANNING MATTERS

 

Note: Councillors are reminded of the importance of not disclosing personal information relating to an applicant, resident or property owner.

  1. To CONSIDER Planning Applications notified by the Vale of Glamorgan Council (listed under Open Applications on the Planning spreadsheet) and agree responses.

  1. To NOTE Planning Applications Approved and Refused by the Vale of Glamorgan Council.

  1. Other Planning matters.

84/2026 POLICY REVIEW

 

To APPROVE any policies recommended by the Finance & Governance Committee Meeting of the 17th March 2026:

  1. Investment Strategy

  1. Appraisal Policy

  1. Performance Improvement Policy

  1. Privacy Statement/Privacy Policy

 

85/2026 HEALTH & SAFETY

  1. To receive an UPDATE on Health & Safety.

86/2026 VALE COUNCILLOR’S REPORT

  To REVIEW and CONSIDER the report by the Vale of Glamorgan Councillor.

87/2026 MAYOR’S REPORT

 

To REVIEW and CONSIDER the Mayor’s report.

88/2026 CHIEF OFFICER’S REPORT

 

To REVIEW and CONSIDER the Chief Officer’s report.

89/2026 MEMBER REPORTS

 

To REVIEW and CONSIDER any reports from members.

90/2026 CORRESPONDENCE

To REVIEW any correspondence to the Council.

91/2026 DOCUMENTS FOR SEALING

 

     To NOTE any sealed documents.

92/2026 DATE OF NEXT MEETING

     6:30pm on Tuesday 28th April 2026.

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