Agenda Meeting of the Cowbridge with Llanblethian Town Council, Tuesday 26th 6:30 pm May 2026 and reconvening 6:30 pm Wednesday 27th May 2026

Date: 19th May 2026

Meeting of the Cowbridge with Llanblethian Town Council, Tuesday 26th May 2026 and reconvening Wednesday 27th May 2026

 

Dear Member of Cowbridge with Llanblethian Town Council,

You are summoned to attend the Annual Statutory Meeting of the Town Council followed by the Ordinary Full Council Meeting on Tuesday 26th May and Wednesday 27th May 2026 at 6:30pm at the Cowbridge Town Hall Council Chamber and remotely by Microsoft Teams.

If you are unable to attend, please inform Town Hall Officers prior to the meeting of the reason for your non- attendance.

Yours faithfully,

Natasha Alexander

Chief Officer

 

Members of the press and public are welcome to attend the meeting in person or remotely. For joining instructions, please e-mail co@cowbridge-tc.gov.uk. All papers are available upon request.

Please note the meeting will be recorded and deleted following approval of the meeting minutes. The press and public have no statutory right to take photographs or to use any means which would enable any person not present at a meeting to see or hear the meeting. Permission to record meetings in this way requires specific approval of the Council.

ANNUAL STATUTORY MEETING AGENDA

Cowbridge (Ancient Borough) with Llanblethian Town Council

 

ANNUAL STATUTORY MEETING (MAYOR MAKING CEREMONY)

Tuesday 26th May 2026 at 6:30pm

129/2026 ELECT A MAYOR

 

To ELECT a Town Mayor for the 2026-27 Municipal Year, as directed in statute under the Local Government Act 1972 ss 15(2) and 34(2).

  1. All other members are asked to assemble and dress in the Robing Room at 6:00pm and wait to be called to the Mayor’s Parlour.

  1. Guests will take their seats at 6:25pm.

  1. All members are asked to proceed in order of seniority from the Mayor’s Parlour to the Council Chamber in procession at 6:28pm and take their seats.

  1. The Macebearers, followed by the Retiring Mayor and Mayoress and the Chief Officer will take their places at 6:30pm.

  1. The Retiring Mayor Cllr Geraint Baty, will welcome all those present.

  1. Cllr Cecilia Hannigan-Davies will propose the Mayor Elect, Cllr Malcolm Wilson, as Mayor for the ensuing year.

  1. Cllr Peter Carter will be called upon to second the proposal.

  1. Cllr Cecilia Hannigan-Davies will call upon all members present to vote on the proposal.

  1. The Chief Officer will call upon the Mayor Elect, Cllr Malcolm Wilson, to sign the Declaration of Acceptance of Office:

Chief Officer: “I call upon the Mayor Elect, Cllr Malcolm Wilson, to sign the Declaration of Acceptance of Office”.

  1. Signing of the Declaration of Acceptance of Office.

  1. Once the Declaration has been signed, the Chief Officer will say:

Chief Officer: “The Mayor will now leave the Chamber. Please rise”.

  1. The Macebearers, retiring Mayor and Mayoress, Chief Officer, new Mayor and Mayoress retire to the Mayor’s Parlour.

(Those remaining in the Council Chamber will be seated during the change of robes. The Deputy Mayor Elect and Deputy Mayoress Elect will move to the seats vacated by the Deputy Mayor and Deputy Mayoress).

  1. The Retiring Mayor and Mayoress return to the Chamber and take the seats previously occupied by the Deputy Mayor Elect and Deputy Mayoress Elect.

  1. The Chief Officer will knock on the door of the Mayor’s Parlour then proceed to open it and ask all individuals seated within the Chamber to stand

Chief Officer: “Please rise”.

  1. The Macebearers, New Mayor and Mayoress enter the Chamber.

When returned:

  1. Chief Officer: “Please be seated”.

  1. The Chief Officer will face the New Mayor with the Declaration of Acceptance of Office Register.

  1. Chief Officer: “I call upon the Mayor to make the customary ‘Oath of Allegiance’”.

“Repeat after me”.

“I, Cllr Malcolm Wilson, swear that I will be faithful…and bear true allegiance to His Majesty, King Charles III, his heirs and successors”.

  1. The Mayor Cllr Malcolm Wilson will return thanks for the election and announce their choice of Consort for the ensuing year who will be entitled to wear that chain of office.

  1. The Mayor Cllr Malcolm Wilson will call upon Cllr Terry Williams to propose a Vote of Thanks for the Retiring Mayor.

  1. The Mayor Cllr Malcolm Wilson will make a presentation of a Past Mayor’s Badge to the Retiring Mayor.

130/2026 ELECT A DEPUTY MAYOR

 

To ELECT a Deputy Mayor for the 2026-27 Municipal Year, as directed in statute under the Local Government Act 1972 ss 15(2) and 34(2).

  1. The Mayor Cllr Malcolm Wilson will call upon Cllr Danial Sami to propose Cllr Charles Champion for the role of Deputy Mayor during the ensuing year.

  1. The Mayor Cllr Malcolm Wilson will call upon Cllr Kate Thomas to second the proposal.

  1. The Mayor Cllr Malcolm Wilson will call upon all Councillors present to vote on the proposal.

  1. The Mayor Cllr Malcolm Wilson will confirm the appointment Cllr Charles Champion as Deputy Mayor.

  1. The Chief Officer will call upon Deputy Mayor Cllr Charles Champion to sign the Declaration of Acceptance of Office”.

  1. The Mayor Cllr Malcolm Wilson will then invest the Deputy Mayor Cllr Charles Champion with his Robe and Chain of Office.

  1. The Mayor Cllr Malcolm Wilson will then invest the Deputy Mayoress with their Chain of Office.

  1. To receive the Mayor Cllr Malcolm Wilson’s speech.

  1. The Mayor Cllr Malcolm Wilson will adjourn the meeting until Wednesday 27th May 2026 at 6:30pm and invite those assembled for light refreshments in the Main Hall.

The meeting will now be adjourned until Wednesday 27th May 2026 at 6:30pm

  1. Chief Officer: “Will all guests please remain in the Chamber whilst Photographs are taken in the Mayor’s Parlour”.

  1. The Macebearers, Mayor and Mayoress, Deputy Mayor and Deputy Mayoress and the Chief Officer followed by the Councillors will leave the Chamber for photographs in the Mayor’s Parlour.

  1. The Councillors will return to the Chamber.

  1. The Guests will leave the Chamber for official photographs in the Mayor’s Parlour.

  1. The Guests, Deputy Mayor and Deputy Mayoress, Chief Officer and Macebearers return to the Chamber and take their seats.

  1. The Mayor’s family and invited guests to leave the Chamber for photographs in the Mayor’s Parlour.

  1. Chief Officer: “They Mayor is now ready to receive his guests in the Main Hall. Please would you kindly leave the Chamber via the Cell Corridor”.

 

ADJOURNED ANNUAL STATUTORY MEETING AGENDA

Wednesday 27th May 2026 at 6:30pm

 

131/2026 APOLOGIES

 

Under section 85 of the Local Government Act 1972, a Councillor must attend a meeting at least once every six months, unless absences are approved by the Council.

To ACCEPT any apologies of absence from members.

132/2026 DECLARATIONS OF INTEREST

 

To RECEIVE any declarations of interest, including the reason (members are reminded of the provisions of paragraph 11 of the Members Code of Conduct, specifically paragraph 11.1).

133/2026 TRAINING RECORD

 

     To REVIEW and NOTE the Councillor Training Record 2025-26.

134/2026 ATTENDANCE RECORD

 

     To REVIEW and NOTE the Councillor meeting and committee Attendance Record 2025-26.

 

 

135/2026 COMMITTEE AND MEETING ARRANGEMENTS

 

     To REVIEW and APPROVE Committee membership and Full Council Meeting arrangements for

     the 2026-27 period.

136/2026 ASSET REGISTER

 

     To REVIEW and NOTE the Asset Register.

137/2026 PUBLICATION SCHEME

 

     To REVIEW and APPROVE the statutory Publication Scheme.

 

138/2026 SUBSCRIPTIONS AND REPRESENTATIVES TO EXTERNAL BODIES, COMMITTEES & WORKING GROUPS

 

  1. To REVIEW annual subscriptions to:

  1. One Voice Wales

  2. Society of Local Council Clerks (SLCC)

  • Institute of Cemetery and Crematorium Management (ICCM)

  1. To REVIEW and, if necessary, APPOINT Representatives to:

  1. One Voice Wales

  2. Community Events Group

  • Cowbridge Business Group

  1. Community Liaison Committee

  2. Cowbridge Town Twinning

  3. Cowbridge School

  • Ysgol Iolo Morganwg

  • Cowbridge Institute of Educational Trust (CIET)

139/2026 CIVILITY & RESPECT PLEDGE

 

     To REVIEW and APPROVE the updated Welsh One Voice Wales Civility & Respect

     Pledge.

ORDINARY FULL COUNCIL MEETING AGENDA

This will commence immediately after the Annual Statutory Meeting

140/2026 APOLOGIES

 

Under section 85 of the Local Government Act 1972, a Councillor must attend a meeting at least once every six months, unless absences are approved by the Council.

To ACCEPT any apologies of absence from members.

141/2026 DECLARATIONS OF INTEREST

 

To RECEIVE any declarations of interest, including the reason (members are reminded of the provisions of paragraph 11 of the Members Code of Conduct, specifically paragraph 11.1).

 

 

142/2026 PUBLIC QUESTION TIME

 

An opportunity to ASK councillors questions regarding items on the agenda (24 hours’ notice required).

143/2026 MINUTES OF THE PREVIOUS MEETING

 

To REVIEW and APPROVE the draft minutes from the previous meeting, 24th March 2026.

144/2026 MATTERS ARISING

 

Members are reminded that matters raised under this item can be DISCUSSED, however, RESOLUTIONS CANNOT BE MADE without a specific agenda item and supporting documentation.

145/2026 PROGRESS UPDATE

 

To REVIEW and CONSIDER progress update of actions arising following Full Council Meeting  24th February 2026.

146/2026 COMMUNITY POLICE MATTERS

  1. To REVIEW Police Reports for April 2026.

  1. To CONSIDER any community police matters raised.

147/2026 FINANCIAL REPORTS

 

To REVIEW and APPROVE the financial reports for the 2025-26 financial year end and April 2026.

148/2026 AUDIT REPORTS

 

To NOTE the Internal Audit Report and recommendations for the year ending 31st March 2026 and the External Audit Report for the year ending 31st March 2025.

149/2026 COMMITTEES

 

To DISCUSS and receive any RECOMMENDATIONS FOR APPROVAL from the Committee meetings of 21st April 2026:

  1. Leisure & Amenities

  1. Town Hall

  1. Finance & Governance

150/2026 WORKING GROUPS AND EXTERNAL BODIES

 

    To REVIEW updates and receive any RECOMMENDATIONS FOR APPROVAL from the

    following Working Groups and External Bodies Groups:

 

  1. Community Events Group (May Day, Christmas and Cinema)

  1. Placemaking Implementation (Inc. s.106 Monies Spend) Working Group and Cowbridge Place Board

  1. Town Hall Refurbishment Task & Finish Group Meeting

 

  1. Five Year Strategy & Marketing Strategy

  1. Community Liaison Committee and Western Vale Community Group

  1. One Voice Wales

151/2026 TOWN HALL REFURBISHMENT AND EXPRESSION OF INTEREST

     To DISCUSS the Town Hall Refurbishment and Expression of Interest.

152/2026 PLACEMAKING PRIORITISATION SPREADSHEET

     To REVIEW and record results in the Placemaking Prioritisation Spreadsheet.

153/2026 SURGERIES AND COMMUNITY ENGAGEMENT

To make ARRANGEMENTS for the next Councillor Surgery on 4th July 2026.

154/2026 COUNCIL COMMUNICATIONS

To DISCUSS and APPROVE improved Council communications.

155/2026 PLANNING MATTERS

 

Note: Councillors are reminded of the importance of not disclosing personal information relating to an applicant, resident or property owner.

  1. To CONSIDER Planning Applications notified by the Vale of Glamorgan Council (listed under Open Applications on the Planning spreadsheet) and agree responses.

  1. To NOTE Planning Applications Approved and Refused by the Vale of Glamorgan Council.

  1. Other Planning matters.

156/2026 THE THREE FIELDS

     To DISCUSS and APPROVE Village Green Status on The Three Fields.

157/2026 CHRISTMAS LIGHTS 2026

     To NOTE the Agenda Brief on the Christmas Lights and DISCUSS and APPROVE any further

     actions.

 

158/2026 REPORTS

  To REVIEW and CONSIDER the Vale Councillor’s, Mayor’s, Chief Officer’s and Members’

  Reports.

159/2026 CORRESPONDENCE

To REVIEW any correspondence to the Council.

160/2026 DOCUMENTS FOR SEALING

 

     To NOTE any sealed documents.

161/2026 DATE OF NEXT MEETING

Tuesday 23rd June 2026 at 6:30pm.

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