Meeting of the Cowbridge with Llanblethian Town Council, Tuesday 28th October 2025
Dear Member of Cowbridge with Llanblethian Town Council,
You are summoned to attend a meeting of the Town Council on Tuesday 28th October 2025 at 6:30pm at the Cowbridge Town Hall Council Chamber and remotely by Microsoft Teams. If you are unable to attend, please inform Town Hall Officers prior to the meeting of the reason for your non- attendance.
Yours faithfully,
Natasha Alexander
Chief Officer
Members of the press and public are welcome to attend the meeting in person or remotely. For joining instructions, please e-mail co@cowbridge-tc.gov.uk.
Please note the meeting will be recorded and deleted following approval of the meeting minutes. The press and public have no statutory right to take photographs or to use any means which would enable any person not present at a meeting to see or hear the meeting. Permission to record meetings in this way requires specific approval of the Council.
AGENDA
118/2025 APOLOGIES
To NOTE any apologies of absence from members.
119/2025 DECLARATIONS OF INTEREST
To RECEIVE any declarations of interest, including the reason (members are reminded of the provisions of paragraph 11 of the Members Code of Conduct, specifically paragraph 11.1).
120/2025 PUBLIC QUESTION TIME
An opportunity to ASK councillors questions regarding items on the agenda (24 hours’ notice required).
121/2025 MINUTES
To REVIEW and APPROVE the draft minutes from the previous meeting, 23rd September 2025.
122/2025 MATTERS ARISING
Members are reminded that matters raised under this item can be DISCUSSED, however, RESOLUTIONS CANNOT BE MADE without a specific agenda item and supporting documentation.
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Notice Board at Clare Garden Village
123/2025 CO OPTION
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At the co-option meeting, candidates will have five minutes to introduce themselves to members, give information on their background and experience and explain why they wish to become a member of the Town Council.
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After presentations, members may ask candidates a few questions before will still take place and voting will subsequently be based on this meeting and the application form).
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The process will be carried out in the public session and there will be no private discussions between members prior to a vote being taken.
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However, where the Council is discussing the merits of candidates and inevitably their personal attributes, this could be prejudicial, and the Council should resolve to exclude the members of the press and public.
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If a candidate is a relative of a Councillor, that Councillor should declare a prejudicial interest and withdraw from the meeting.
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As soon as all candidates have finished giving their submissions, by virtue of the Public Bodies (Admission to Meetings) Act 1960, the press and public are excluded from discussion of item 123 on the basis that disclosure thereof would be prejudicial to the public interest. By reason of the confidential nature of the business to be transacted the council the candidates will be asked to leave and camera switched off, discussion happen in private session.
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To proceed to a vote with each candidate being proposed and seconded by the councillors in attendance (as defined in the Standing Orders) and a vote by a show of hands (LGA 1972 Sch. 12. Para 39). A recorded vote may be requested. Under Standing Order 3 to show whether each Councillor present and voting, gave their vote for or against a candidate.
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In order for a candidate to be elected to the Council, it will be necessary for them to obtain an absolute majority of votes cast (50% + 1 of the votes available at the meeting).
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If there are more than two candidates and there is no candidate with an overall majority in the first round of voting, the candidate with the least number of votes will drop out of the process. Further rounds of voting will then take place with the process repeated until a candidate has an absolute majority.
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Only Town Councillors present at the meeting may vote upon a person to fill the vacancy. Councillors will have one vote per vacancy to be filled. The Chair has the casting vote.
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The new Councillor may now take a seat at the table. The unsuccessful candidates are invited to stay but cannot take part in any discussion.
124/2025 PROGRESS UPDATE
To REVIEW and CONSIDER progress update of actions arising.
125/2025 COMMUNITY POLICE MATTERS
To RECEIVE and CONSIDER the monthly reports for September 2025.
126/2025 COMMUNITY LIAISON COMMITTEE
To REVIEW and CONSIDER any matters arising from the Community Liaison Committee and the Western Vale Community Group Meeting.
127/2025 COMMITTEES
To DISCUSS and receive any RECOMMENDATIONS FOR APPROVAL from the Committee meetings of 21st October 2025:
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Leisure & Amenities
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Town Hall
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Finance & Governance
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Staffing
128/2025 WORKING GROUPS
To REVIEW updates and receive any RECOMMENDATIONS FOR APPROVAL from the
following Working Groups:
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Community Events (May Day & Christmas).
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Placemaking Implementation (incorporating s.106 monies spend) Task & Finish Group.
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Town Hall Refurbishment.
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Heritage Room Project Group.
129/2025 FINANCIAL REPORTS
To REVIEW and APPROVE the financial reports for September 2025.
130/2025 BUDGET SETTING
To CONSIDER and DISCUSS budget setting.
131/2025 TOWN HALL REFURBISHMENT AND EOI
To receive a verbal UPDATE for CONSIDERATION.
132/2025 WALLS
To REVIEW and reach a DECISION on the following:
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Limes Cemetery Wall
To receive an UPDATE on the following:
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Holy Cross Wall
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Limes Court Wall
133/2025 PUDDLEGATE 2
To receive an UPDATE on issues regarding puddle in Birds Lane.
134/2025 HEALTH & SAFETY AND COMPLIANCE
To receive an UPDATE.
135/2025 POLICY REVIEW
To REVIEW and reach a DECISION on the following:
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Social Media for Employees Policy
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Gifts & Hospitality Policy
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Harassment & Bullying Policy
136/2025 INTERNAL AND EXTERNAL AUDIT
To CONSIDER any issues arisen from Internal and External Audits.
137/2025 FIVE YEAR STRATEGY AND MARKETING STRATEGY
To DISCUSS and CONSIDER process for completing the Five Year Strategy and the Marketing Strategy.
138/2025 SURGERIES, POP-UPS AND COMMUNITY ENGAGEMENT
To DISCUSS and AGREE opportunities for Councillor community engagement by way of
surgeries and pop-ups. To make arrangements for councillor attendance at the next surgery on
Saturday 29th November, 11am – 1pm in Lesser Hall.
To REVIEW the report of Councillors Chapman, Sami and Bond who led the September surgery.
139/2025 WARM SPACES
To REVIEW and CONSIDER the Agenda Brief.
140/2025 COMMISSION’S PROPOSALS REPORT FOR ELECTORAL ARRANGEMENTS
To REVIEW and CONSIDER RESPONSE to the Democracy & Boundary Commission’s draft Vale of Glamorgan Electoral Arrangements. A summary and the full papers are available for review to deepen understanding.
141/2025 VALE OF GLAMORGAN (VARIOUS ROADS 20MPH AND 30MPH SPEED RESTRICTION) REVOCATION AND AMENDMENT ORDER PROPOSALS
To REVIEW and consider the Vale of Glamorgan’s proposals and consider any
RESPONSE.
142/2025 PUBLIC SERVICES BOARD
To REVIEW and CONSIDER the Public Services Board’s Annual Report.
143/2025 CIET TRUSTEE
To CONSIDER and AGREE a CIET Trustee position.
144/2025 MEMORIAL FOR HEATHER
Heather was associated with town twinning in France, who would like to donate a plaque
to be displayed, for CONSIDERATION and PLANNING.
145/2025 CHRISTMAS WIRES
Chief Officer to provide an UPDATE.
146/2025 PLANNING MATTERS
Note: Councillors are reminded of the importance of not disclosing personal information relating to an applicant, resident or property owner.
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To CONSIDER Planning Applications notified by the Vale of Glamorgan Council (listed under Open Applications on the Planning spreadsheet) and agree responses.
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To NOTE Planning Applications Approved and Refused by the Vale of Glamorgan Council.
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Other Planning matters.