A meeting of the Finance and Governance Committee will be held on Tuesday the 4th July 2023, 8.00pm, in the Council Chamber or remotely by Microsoft Teams.
Cathy Kennedy
Town Clerk
Members of the Press and Public are welcome to attend the meeting in person or remotely. For remote joining instructions email townclerk@cowbridge-tc.gov.uk. Please note the meeting will be recorded. The press and the public have no statutory right to take photographs or to use any means which would enable any person not present at a meeting to see or hear the meeting. Permission to record meetings in this way requires the specific approval of the Council.
AGENDA
1. APOLOGIES FOR ABSENCE
To note any apologies for absence.
2. DECLARATIONS OF INTEREST
To receive any declarations of interest relating to items on the agenda. Members are reminded of
the provisions of paragraph 11 of the Members Code of Conduct and more particularly paragraph
11.1.
3. MINUTES OF THE PREVIOUS MEETING
To approve the minutes of the previous meeting.
Draft FG Minutes 6th June 2023
4. MATTERS ARISING
To discuss any matters arising not on the agenda.
a. Financial Regulations – awaiting new model version
b. Lone Working Policy – in progress
c. Annual Report – in progress
5. TERMS OF REFERENCE
To review and approve the terms of reference for the ensuing year.
Draft Finance & Governance Terms of Reference July 2023
6. THE FINANCIAL REPORT
To consider and approve the monthly financial report.
7. AUDIT
To note the recommendations of the external audit report 2021/22
External Audit Report 2021 22
8. DEBIT CARD PAYMENTS
To consider and approve alternative arrangements for making direct payments.
9. RISK MANAGEMENT ASSESSMENT
To review and approve the risk assessment for 2023/24.
Draft Risk Management Assessment July 2023
10. GIFTS AND HOSPITALITY POLICY
To approve a new gifts and hospitality policy.
Draft Gifts & Hospitality Policy July 2023
11. SOCIAL MEDIA POLICY
To approve a new social media policy.
Draft Social Media Policy July 2023
12. COMPLAINTS POLICY
To approve a reviewed complaints policy.
Concerns and Complaints Policy July 2023
13.VEXATIOUS POLICY
To approve a new vexatious policy
Draft Vexatious Policy July 2023
14.AUTHORISATIONS
To approve a minimum of two additional signatories on the bank mandate.
15. DATE OF NEXT MEETING
5th September 2023