Meeting of the Cowbridge with Llanblethian Town Council Tuesday 15th April 2025
Dear Member of Cowbridge with Llanblethian Town Council,
You are summoned to attend a meeting of the Town Council on Tuesday 15th April 2025 at 7:00 pm, at the Cowbridge Town Hall Council Chamber and remotely by Microsoft Teams. If you are unable to attend, please inform Town Hall Officers prior to the meeting of the reason for your non- attendance.
Yours faithfully,
Clair Helen Davis
Acting Town Clerk
Members of the press and public are welcome to attend the meeting in person or remotely. For joining instructions email townclerk@cowbridge-tc.gov.uk
Please note the meeting will be recorded and deleted following approval of the meeting minutes. The press and the public have no statutory right to take photographs or to use any means which would enable any person not present at a meeting to see or hear the meeting. Permission to record meetings in this way requires the specific approval of the Council.
AGENDA
229/2025 APOLOGIES
To note any apologies of absence from members.
230/2025 DECLARATIONS OF INTEREST
To receive any declarations of interest, including the reason (members are reminded of the provisions of paragraph 11 of the Members Code of Conduct, specifically paragraph 11.1).
230//2025 CO OPTION
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At the co-option meeting, candidates will have five minutes to introduce themselves to members, give information on their background and experience and explain why they wish to become a member of the Town Council.
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After presentations, members may ask candidates a few questions before will still take place and voting will subsequently be based on this meeting and the application form)
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The process will be carried out in the public session and there will be no private discussions between members prior to a vote being taken.
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However, where the Council is discussing the merits of candidates and inevitably their personal attributes, this could be prejudicial, and the Council should resolve.
to exclude the members of the press and public.
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If a candidate is a relative of a Councillor, that Councillor should declare a prejudicial interest and withdraw from the meeting.
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As soon as all candidates have finished giving their submissions,
By virtue of the Public Bodies (Admission to Meetings) Act 1960, the press and public are excluded from discussion of item 21 on the basis that disclosure thereof would be prejudicial.
to the public interest by reason of the confidential nature of the business to be transacted the council the candidates will be asked to leave and camera switched off, discussion happen in private session.
Before voting takes place candidates come back into the room and camera switched back on.
proceed to a vote with each candidate being proposed and seconded by the councillors in attendance (as defined in the Standing Orders) and a vote by a show of hands (LGA 1972 Sch. 12. Para 39). A recorded vote may be requested. under Standing Order 3 to show whether each Councillor present and voting, gave their vote for or against a candidate.
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In order for a candidate to be elected to the Council, it will be necessary for
to obtain an absolute majority of votes cast (50% + 1 of the votes available at the meeting).
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If there are more than two candidates and there is no candidate with an overall
majority in the first round of voting the candidate with the least number of votes will drop out of the process. Further rounds of voting will then take place with the
process repeated until a candidate has an absolute majority.
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Only Town Councillors present at the meeting may vote upon a person to fill the vacancy. Councillors will have one vote per vacancy to be filled. The Chair has the casting vote.
The new Councillor may now take a seat at the table. The unsuccessful candidates are invited to stay but cannot take part in any discussion.
231/2025 COMMUNITY POLICE MATTERS
To receive the monthly report.
232/2025 PUBLIC QUESTION TIME
An opportunity to ask councillors questions regarding items on the agenda (24 hours’ notice required).
233/2025 MINUTES
To review and approve the minutes from the previous meeting.
234/2025 MAYOR MAKING 2025
To receive nominations for the 2025/2026 Mayor of Cowbridge and Llanblethian Town Council along with a Deputy Mayor. To discuss who should be invited.
235/2025 MATTERS ARISING
Members are reminded that matters raised under this item can be discussed, however, resolutions cannot be made without a specific agenda item and supporting documentation.
Recent Road Closure – meeting with Chief Executive of the Vale update
Notice Board at Clare Gardens Village
236/2025 FINANCIAL REPORTS AND YEAR END
To review and approve the financial reports for the previous month.
236 b Management Accounts Year End 31st March 2025
237/2025 COMMUNITY LIAISON COMMITTEE
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Notes of the last meeting held on the 7th April
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What would Cowbridge like to get out of the community liaison Committee.
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Play in your Community Workshop
238/2025 COMMITTEES
To discuss and receive any recommendations for approval from the Committee meetings 1st April 2025
Leisure & Amenities
Draft Minutes L & A Committee 1st April 2025 (2) (1)
Town Hall
Draft Minutes Town Hall Committee Meeting 1st April 2025
Finance & Governance
To follow
239/2025 INTERNAL AUDIT REPORT MANAGEMENT RESPONSES
To review and approve the management responses.
239 Internal Audit Recommendations Implementation Progress Report 1 (1)
240/2025 WORKING GROUPS
To review updates and recommendations from the following Working Groups:
a Community Events (May Day & Christmas)
b Placemaking Implementation (incorporating Section 106 monies spend) Task & Finish Group
240 b UK Language Placemaking Implementation Incorporating Section 106 Money Spend Task and Finish Group
c Town Hall Refurbishment
240 c Notes of Meeting Nine March 27th 2025
d Heritage Room Project Group
Draft Minutes Heritage Room Project Group 6th March 2025
241//2025 PLANNING MATTERS
241 Planning Consultations
Note: Councillors are reminded of the importance of not disclosing personal information relating to an applicant, resident or property owner.
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To consider Planning Applications notified by the Vale of Glamorgan Council
(listed under Open Applications on the Planning spreadsheet) and agree responses
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To note Planning Applications Approved and Refused by the Vale of Glamorgan
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Other Planning