Agenda Published: 8th October 2024
Dear Member of Cowbridge with Llanblethian Town Council,
You are summoned to attend a meeting of the Town Council on Tuesday 15th June 2024, 7:00 pm, at the Cowbridge Town Hall Council Chamber and remotely by Microsoft Teams. If you are unable to attend, please inform Town Hall Officers, prior to the meeting of the reason for your non-attendance.
Yours faithfully,
Cathy Kennedy
Chief Executive/Town Clerk/RFO
Members of the Press and Public are welcome to attend the meeting in person or remotely. For remote joining instructions email enquiries@cowbridge-tc.gov.uk. Please note the meeting will be recorded and deleted following approval of the meeting minutes. The press and the public have no statutory right to take photographs or to use any means which would enable any person not present at a meeting to see or hear the meeting. Permission to record meetings in this way requires the specific approval of the Council.
AGENDA
97/2024 APOLOGIES FOR ABSENCE
To acknowledge any apologies for absence from members.
98/2024 DECLARATIONS OF INTEREST
To receive any declarations of interest, including the reason (members are reminded of the provisions of paragraph 11 of the Members Code of Conduct, specifically paragraph 11.1).
99/2024 MEMBER RESIGNATION
To acknowledge the resignation of Alec Trousdell, a dedicated member of the town council for the past 11 years, having joined in 2013 and served as Mayor in 2019.
100/2024 CO-OPTION
To note the co-option notice for the appointment of a new member for Llanblethian West Ward.
100 Co-option Vacancy Llanblethian West 7th October 2024
101/2024 COMMUNITY POLICE MATTERS
To receive the monthly police report.
102/2024 VALE COUNCILLOR REPORT
To receive the monthly report from the Vale Councillor.
103/2024 PUBLIC QUESTION TIME
To address any questions regarding items on the agenda (24 hours’ notice required).
104/2024 CORRESPONDENCE
To discuss the following items of correspondence received:
Note: The below matters have been referred to the Vale Council.
- Letter received from a member of the public regarding the condition of paving slabs on Cowbridge High Street.
- Email received from a member of the public regarding signposting in the town hall car park.
- Letter received from a resident of Broadshoard concerning the speed of traffic on Westgate.
- To note the draft annual report from the Independent Remuneration Panel for Wales.
104d Independent Remuneration Panel for Wales – Draft Annual Report – 2025 to 2026
105/2024 MINUTES
To review and approve the minutes from the previous meeting held on the 17th September 2024.
105 Draft Minutes Full Council 17th September 2024
106/2024 MATTERS ARISING
Members are reminded that matters raised under this item can be discussed, however, resolutions cannot be made without a specific agenda item and supporting documentation.
107/2024 DRAFT BUDGET
Members are requested to review and discuss the draft budget for 2025/26. The budget categories have already been considered and adjusted by the committees. Members are now asked to agree on and approve any further adjustments. These changes will be implemented and brought back to the committees at the November meetings, and subsequently to the full council for further review and discussion. The final budget version and Precept request will be presented for approval at the January full council meeting.
108/2024 FINANCIAL REPORT
To review the payments/receipts report and approve the financial management report.
108c Up to 26th September 2024 Management Accounts
108b Payments & Receipts Summary September 2024
108a Bank Reconciliation September 2024
109/2024 COMMITTEES
To review and approve recommendations from the following committee meetings held on the 1st October:
- Leisure & Amenities
109a Draft-Minutes-L-A-1st-October-2024 - Town Hall
109b Draft-Minutes-Town-Hall-Committee-1st-october-2024 - Finance & Governance
109c Draft-Minutes-F-G-Committee-Meeting-1st-October-2024
110/2024 WORKING GROUPS
To review updates and recommendations from the following Working Groups:
- Community Events
- Place Planning
- Town Hall Maintenance
111/2024 SECTION 106
- To review and approve a draft procedural flow chart for the allocation of S106 monies, prepared in collaboration with the Vale Council Section 106 Officer.
111 Allocation of S106 Monies - To receive an update on the tender process, consider the tenders received, and request full council approval for a contractor to implement the Twt play park project.
112/2024 PLANNING MATTERS
Note: Councillors are reminded of the importance of not disclosing personal information relating to an applicant, resident or property owner.
- To consider Planning Applications notified by the Vale of Glamorgan Council (listed under Open Applications on the Planning spreadsheet) and agree responses.
- To note Planning Applications Approved and Refused by the Vale of Glamorgan
- Other Planning.
112a,b,c Planning Consultations - Vale of Glamorgan Replacement Local Development Plan
112d Vale of Glamorgan Replacement Local Development Plan 2021-2036
113/2024 COWBRIDGE COMMUNITY CINEMA
Following the successful application for a grant, members are invited to review a progress report and consider recommendations.
113 Cowbridge Cinema Report
114/2024 COMMUNITY BOOK EXCHANGE
To consider a proposal from a member of the public to operate a book exchange using a decommissioned telephone box on the High Street.
115/2024 REMEMBRANCE SUNDAY
To receive an update on the arrangements.
116/2024 MACE BEARER
To receive an update regarding applications for the role of Macebearer.
117/2024 MAYOR’S REPORT
To receive and consider the report.
118/2024 SENEDD INQUIRY – CHIEF EXECUTIVE/TOWN CLERK’S REPORT
- The Local Government and Housing Committee is holding an inquiry into the role, governance and accountability of the community and town council sector. The town clerk attended a One Voice Wales Senedd Inquiry Debate and subsequently prepared the following report for Members.
118a CEO Report – Senedd Inquiry October 2024 - To consider a draft response prepared by the town clerk for submission to the inquiry.
118b Draft Response to Senedd Inquiry
119/2024 MEMBERS’ REPORTS
To receive and consider any reports from members.
- Cllr Terry Williams
119 October 2024 Community Report TLW
120/2024 DOCUMENTS FOR SEALING
There are no documents for sealing.
121/2024 DATE OF NEXT MEETING
19th November 2024
122/2024 PART TWO
To consider and approve the following:
“By virtue of the Public Bodies (Admission to Meetings) Act 1960, the press and public are excluded from discussion of the full item 123/2024 on the basis that disclosure thereof would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted”.
123/2024 STAFFING MATTERS
To receive a report from the Staffing Committee Meeting held on Tuesday, 3rd October 2024.