F&G Agenda 14th May 2024 Page 1 of 2
COWBRIDGE (ANCIENT BOROUGH) with
LLANBLETHIAN TOWN COUNCIL
CYNGOR TREF
Y BONTFAEN (Bwrdeistref Hynafol) gyda
LLANFLEIDDAN
Date: 7th May 2024
A meeting of the Finance & Governance Committee will be held on Tuesday, 14th May 2024, 8pm, at the Cowbridge Town Hall Council Chamber and remotely by Microsoft Teams.
If you are unable to attend, you must inform the Town Council Officers prior to the meeting of the reason for your non-attendance.
Clair
Clair Helen Davis,
Deputy Town Clerk
Members of the Press and Public are welcome to attend the meeting in person or to email for remote joining instructions.
Committee Members: Chair Cllr Alec Trousdell, Deputy Chair Cllr Geraint Baty, Cllr Gwen Baty, Cllr Malcolm Wilson, Cllr Heather Weddell & Cllr Lianne Evans.
AGENDA
1. APOLOGIES FOR ABSENCE
To note any apologies for absence.
2. DECLARATIONS OF INTEREST
To receive any declarations of interest, including the nature of the interest (members are reminded of the provisions of paragraph 11 of the Members Code of Conduct and more particularly paragraph 11.1).
3. MINUTES
To consider and approve the minutes from the previous meeting(s).
c Draft F&G Minutes 9th April 2024
4. MATTERS ARISING
To note any matters arising.
d F&G Matters Arising Action Planner
5. FINANCIAL REPORT
To consider and approve the monthly financial report.
e1 April bank reconciliatione2
April management accounts 30th April 2024
6. TOWN HALL WORKS To ascertain prior approval of works carried out and to review an invoice received.
7. FINANCIAL TIMETABLE
To review and approve the draft annual financial timetable for adoption by the town council.
F&G Agenda 14th May 2024 Page 2 of 2
8. END OF YEAR EXTERNAL AUDIT REPORT 2023
To review the external audit report for the financial year ended 31st March 2023.
9. INTERIM INTERNAL AUDIT REPORT 2024 To consider and note the interim internal audit report 2024 and progress made to date.
h Internal Audit Interim Report 2024
10. END OF YEAR INTERNAL AUDIT REPORT 2024 To consider and note the internal audit report for the financial year ended 31st March 2024 recommendations of the internal auditor.
i Annual internal audit report (1)
11. ANNUAL RETURN 2024 To consider, approve and sign the (AGAR) annual governance and accountability return ending 2024.
12. WORKING/TASK AND FINISH GROUPS To review and approve a process and procedure for creating, managing, and dissolving working/task & finish groups.
k Draft Working Group Process and Procedure
13. GRANT APPLICATIONS To consider grant applications including the following:
a) To review a resubmitted grant application from the Monday Club.
b) To review the grant application form, process, guidelines, and to approve for the 2024/25 financial year.
c) To acknowledge receipt of a thank you letter from the Cowbridge Allotment Society for the grant awarded to purchase a lawn mower.
14. MEMBER TRAINING To review and approve a briefing and cost estimate for member training, and to make attendance mandatory for all members, contingent on the final approval of date and time.
m Councillor Training Presentation – The 4 Cs
15. DATE OF NEXT MEETING
The date of the next meeting is to be confirmed at the annual meeting on the 23rd May 2024.
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