Agenda 18th March 2025 Full Council Meeting – Cowbridge with Llanblethian Town Council

Meeting of the Cowbridge with Llanblethian Town Council Tuesday 11^th March 2025

Dear Member of Cowbridge with Llanblethian Town Council,

You are summoned to attend a meeting of the Town Council on Tuesday 18th March at 7:00 pm, at the Cowbridge Town Hall Council Chamber and remotely by Microsoft Teams. If you are unable to attend, please inform Town Hall Officers prior to the meeting of the reason for your non- attendance.

Yours faithfully,

Clair Helen Davis

Acting Town Clerk

Members of the press and public are welcome to attend the meeting in person or remotely. For joining instructions email townclerk@cowbridge-tc.gov.u

Please note the meeting will be recorded and deleted following approval of the meeting minutes. The press and the public have no statutory right to take photographs or to use any means which would enable any person not present at a meeting to see or hear the meeting. Permission to record meetings in this way requires the specific approval of the Council.

AGENDA

208/2025 APOLOGIES

To note any apologies of absence from members.

209/2025 DECLARATIONS OF INTEREST

To receive any declarations of interest, including the reason (members are reminded of the provisions of paragraph 11 of the Members Code of Conduct, specifically paragraph 11.1).

210/2025 CO OPTION

Due to insufficient advertisement of the vacancy, it will now take place at this meeting. The last meeting’s co option was null and void.

At the co-option meeting, candidates will have five minutes to introduce themselves to members, give information on their background and experience and explain why they wish to become a member of the Town Council.

After presentations, members may ask candidates a few questions before will still take place and voting will subsequently be based on this meeting and

the application form)

The process will be carried out in the public session and there will be no private discussions between members prior to a vote being taken.

However, where the Council is discussing the merits of candidates and inevitably their personal attributes, this could be prejudicial, and the Council should resolve.

to exclude the members of the press and public.

If a candidate is a relative of a Councillor, that Councillor should declare a prejudicial interest and withdraw from the meeting.

As soon as all candidates have finished giving their submissions,

By virtue of the Public Bodies (Admission to Meetings) Act 1960, the press and public are excluded from discussion of item 21 on the basis that disclosure thereof would be prejudicial.

to the public interest by reason of the confidential nature of the business to be transacted the council the candidates will be asked to leave and camera switched off, discussion happen in private session.

Before voting takes place candidates come back into the room and camera switched back on.

proceed to a vote with each candidate being proposed and seconded by the councillors in attendance (as defined in the Standing Orders) and a vote by a show of hands (LGA 1972 Sch. 12. Para 39). A recorded vote may be requested. under Standing Order 3 to show whether each Councillor present and voting, gave their vote for or against a candidate.

In order for a candidate to be elected to the Council, it will be necessary for

to obtain an absolute majority of votes cast (50% + 1 of the votes available at the meeting).

If there are more than two candidates and there is no candidate with an overall

majority in the first round of voting the candidate with the least number of votes will drop out of the process. Further rounds of voting will then take place with the

process repeated until a candidate has an absolute majority.

Only Town Councillors present at the meeting may vote upon a person to fill the vacancy. Councillors will have one vote per vacancy to be filled. The Chair has the casting vote.

The new Councillor may now take a seat at the table. The unsuccessful candidates are invited to stay but cannot take part in any discussion.

211/2025 COMMUNITY POLICE MATTERS

Police Report February 2025

Actively being sought in South Wales Thomas Andrew WRIGHT

To receive the monthly report.

212/2025 PUBLIC QUESTION TIME

An opportunity to ask councillors questions regarding items on the agenda (24 hours’ notice required).

213/2025 MINUTES

To review and approve the minutes from the previous meeting.

214/2025 MATTERS ARISING

Members are reminded that matters raised under this item can be discussed, however, resolutions cannot be made without a specific agenda item and supporting documentation.

Roof Repairs to receive updates from the Acting Town Clerk

Coronation Collage to receive updates from the Acting Town Clerk

Cinema project to receive updates from the Acting Town Clerk

215/2025 FINANCIAL REPORTS

215 Bank Reconcile February 2025

215 Management Accounts up to 23 February 2025

215 Scribe Report Receipts and Payments up to 23 February 2025

To review and approve the financial reports for the previous month.

216/2025 RECRUITMENT OF CHIEF OFFICER

To review and approve the appointment of the recommended candidate recommendation by the Staffing Committee.

217/2025 ROAD CLOSURES

To approve delegation of powers to Cllr Wilson and Cllr Champion to meet with the Vale Council to discuss road closure procedures following the recent closure of part of the High Street.

218/2025 COMMITTEES

Draft-Minutes-L-A-Committee-Meeting-4-March-2025

218 b Draft Minutes of Town Hall Committee Date 4th March 2025 (1)

Draft Minutes F G Committee Meeting 4th March 2025

To discuss and receive any recommendations for approval from the Committee meetings 4^th March 2025

219/2025 INDEPENDENT REMUNERATION REPORT

219 Summary of the Independent Remuneration Report

To review and approve to adopt a change in method of payments to members.

220/2025 INTERNAL AUDIT REPORT MANAGEMENT RESPONSES

220 Audit Report Internal Management Responses

To review and approve the management responses.

221/2025157/2024 WORKING GROUPS

To review updates and recommendations from the following Working Groups:

Community Events (May Day & Christmas)
Placemaking Implementation (incorporating Section 106 monies spend) Task & Finish Group
Town Hall Refurbishment
Heritage Room Project Group

222/2025 PLACEMAKING.

To receive any updates and recommendations to approve from Cllr Wilson regarding Placemaking.

223/2025 PLANNING MATTERS

223 Planning Consultations (1)

Note: Councillors are reminded of the importance of not disclosing personal information relating to an applicant, resident or property owner.

To consider Planning Applications notified by the Vale of Glamorgan Council (listed under Open Applications on the Planning spreadsheet) and agree
To note Planning Applications Approved and Refused by the Vale of Glamorgan
Other Planning