Date: 16th April 2024
Dear Member of Cowbridge with Llanblethian Town Council,
You are summoned to attend an ordinary meeting of the Town Council on Tuesday the 23rd of April 2024 at 7pm, in the Council Chamber and remotely by Microsoft Teams.
If you are unable to attend, please inform Officers prior to the meeting of the reason for your non- attendance.
Yours faithfully,
C Kennedy
Cathy Kennedy
Chief Executive/Town Clerk
Members of the press and public are welcome to attend the meeting in person or remotely. For remote joining instructions email townclerk@cowbridge-tc.gov.uk. Please note the meeting will be recorded. The press and the public have no statutory right to take photographs or to use any means which would enable any person not present at a meeting to see or hear the meeting. Permission to record meetings in this way requires the specific approval of the Council.
AGENDA
1. APOLOGIES
To note any apologies for absence. Total duration: 1 minute
2. DECLARATIONS OF INTEREST
To receive any declarations of interest, including the nature of the interest (members are reminded of the provisions of paragraph 11 of the members code of conduct and more particularly paragraph 11.1). 1 minute
3. COMMUNITY POLICE REPORT
To receive the monthly police report. 3 minutes
4. VALE COUNCILLOR REPORT
To receive the monthly vale councillor report. 3 minutes
5. QUESTION TIME
One member of the public will address agenda item 7a, with a presentation time limit of 3 minutes, followed by 2 minutes allocated for councillor questions. 5 minutes
6. CORRESPONDENCE
To review significant correspondence items, including:
Letters from residents concerning the planning application referenced in item 7a. 3 minutes
7. PLANNING MATTERS
To consider any planning applications received since the last meeting. 7 minutes
8. MINUTES
To consider and approve the minutes from the previous meeting. 5 minutes
Draft Council Minutes 19th March 2024
9. MATTERS ARISING/ACTION PLAN
To consider any matters arising. 5 minutes
10. COMMITTEE RESOLUTIONS
To note any resolutions culminating from the town hall and finance & governance committee meetings. 2 minutes
Draft Town Hall Minutes 9th April 2024
Draft F & G Minutes 9th April 2024
11. MAYORAL NOMINATIONS
To receive and approve mayor and deputy mayor nominations for the year 2024/25. 5 minutes
12. FINANCIAL REPORT
a. To consider and approve the financial report. 10 minutes
j3 Management Accounts 31 March 2024
j2 Payments and Receipts 2023 – 2024
j1 Bank Reconciliation 31 March 2024
b. To note a transaction report for the Hygiene & Cleaning budget 2023/24 as requested by the Finance & Governance Committee.
j4 Hygiene Cleaning Report
13. INTERIM INTERNAL AUDIT REPORT
To review the internal auditor interim report for 2023/24. 5 minutes
k Internal Audit Interim Report
14. EXTERNAL AUDIT REPORT
To review the external audit report for 2022/23. 5 minutes
l External Audit Report 2022-23
15. MATTERS ARISING/ACTION PLAN
To consider any matters arising. 5 minutes
16. MAYOR’S REPORT
To receive the mayor’s report. 1 minute
17. TOWN CLERK’S REPORT
To receive the town clerk’s report. 1 minute
o Clerks Report April 2024
18. EVAN JENKINS CHARITY
To discuss the presentation delivered immediately prior to this meeting and finalise a thank-you message for providing a speaker to explain the charity’s role. 3 minutes
p Evan Jenkins Presentation
19. MEMBER REPORTS
To receive any member reports. 3 minutes
q (TW) Community Report April 24
20. PLANNING MATTERS
To consider any planning applications received since the last meeting. 7 minutes
r1 Planning Consultations March 2024 (1)
21. BOUNDARY COMMISSION RECOMMENDATIONS
To receive a final recommendation report from the local democracy and boundary commission for Wales. 7 minutes
s Boundary Commission Review Recommendations
22. COMMUNITY ENGAGMENT
a. To consider and approve minutes from the community working group. 3 minutes
t1 Community Working Group notes 27.3.24
b. To note expenditure incurred thus far for the May Fayre. 3 minutes
t2 May Fayre Spends – Tom
c. To consider and approve the development of a community engagement booklet. 3 minutes
d. To consider and approve recommendations for the improvement and testing of the High Street Christmas infrastructure. 3 minutes
23. TOWN HALL CLOCK MECHANISM
To review a report prepared by St. Fagans Museum proposing three potential locations for the installation of the original town hall clock mechanism, with one site to be selected. 7 minutes
u St Fagans Museum Report 13.02.24
24. COMMUNITY ASSET TRANSFERS
To review a document prepared by Cllr Andrew examining the advantages of contemplating community asset transfers for potential community gains. 7 minutes
v Community Asset Transfers 12 Apr 2024
25. GRANT AID APPLICATION PROCESS
To review and approve the 2024/25 grant aid application form. 7 minutes
w Grant Aid Application Form 2024 25 (1)
26. PROPOSED CREATION AGREEMENT
To review a draft of the plan and schedule that will be the central detail of the creation agreement the Vale Council are hoping to enter into with a local resident for the creation of the missing link of footpath to the side of Waitrose.
2024 03 26 – !st draft – plan Schedule – draft
27. PRE-ELECTION PERIOD
To note a timetable of pre-election period actions provided by One Voice Wales. 1 minute
x Pre Election Period Timetable of Actions
28. DATE OF NEXT MEETING
Mayor Making 21st May and Annual Statutory Meeting 22nd May 2024.