Dear Member of Cowbridge with Llanblethian Town Council,
You are summoned to attend an ordinary meeting of the Town Council on Tuesday the 17th of October 2023, 7.00pm, in the Council Chamber or remotely by Microsoft Teams.
If you are unable to attend, please inform the Town Clerk, prior to the meeting of the reason for your non-attendance.
Yours faithfully,
Cathy Kennedy
Town Clerk
Members of the press and public are welcome to attend the meeting in person or remotely. For remote joining instructions email townclerk@cowbridge-tc.gov.uk. Please note the meeting will be recorded. The press and the public have no statutory right to take photographs or to use any means which would enable any person not present at a meeting to see or hear the meeting. Permission to record meetings in this way requires the specific approval of the Council.
Please note that there will be a presentation by McCarthy Stone immediately prior to the full council meeting. The presentation is scheduled to start at 6:30pm and will take place in the Council Chamber as well as being accessible via Microsoft Teams.
AGENDA
- APOLOGIES FOR ABSENCE
To note any apologies for absence from members. - DECLARATIONS OF INTEREST
To receive any declarations of interest (members are reminded of the provisions of paragraph 11 of the Members Code of Conduct and more particularly paragraph 11.1). - COMMUNITY POLICE MATTERS To receive the monthly police report.
- VALE COUNCILLOR REPORT To receive the monthly vale councillor report.
- PUBLIC QUESTION TIME To receive any questions from the public regarding agenda items, with a limit of 3 minutes per person and a total time allocation of 15 minutes.
- MINUTES OF PREVIOUS MEETING 6.1 To consider and approve the minutes from the meeting held on the 19th of September 2023.Draft Council Minutes September 2023 6.2 To consider and approve the minutes from the extraordinary meeting held on the 4th of October 2023.Draft Extraordinary Council Minutes 4th of October 2023
- MATTERS ARISING FROM PREVIOUS MEETING To consider any matters arising from the meeting held on the 19th of September 2023 and not on the agenda.
- FINANCIAL REPORT To consider and approve the financial report ending 30th September 2023.List of Payments and Receipts September 2023 Bank Reconcile September 2023
- COMMITTEE REPORTS
9.1 To note the resolutions of the town hall committee held on the 3rd of October 2023.Draft Town Hall Minutes 3rd October 2023
9.2 To note the resolutions of the finance & governance committee held on the 3rd of October 2023.
9.2 To discuss and approve the resolutions of the extraordinary town hall committee held on the 11th of October 2023.
Draft extraordinary town hall minutes 11th October 2023
9.3 To note the resolutions of the finance & governance committee held on the 3rd of October 2023.
Draft F&G Minutes October 2023
10. MAYORS REPORT
To receive the mayor’s report.
Mayors Report September-October
11. TOWN CLERK’S REPORT
To receive the town clerk’s report.
Clerk’s Report
12. MEMBERS REPORTS
To receive member reports.
Community Reports 11.10 TW
13. PLANNING MATTERS
To consider a report of applications and decisions received since the last meeting
14. MCARTHY STONE MEETING
To receive an update on a presentation received from McCarthy Stone regarding the proposed new housing development.
15. HIRAETH PRESENTATION To receive an update.
Cowbridge Town Hall Funding Sources
Charitable-Grants-for-Churches-2017
Town Hall Frontage
16. BOUNDARY REVIEW To receive an update on recent meetings held with adjacent community councils and consider submitting futher suggestions to the boundary commission.
Community Review submission draft 11 oct 2023
17. SECTION 106 To consider the annual section 106 agreement.
18. REMEMBRANCE SUNDAY
To receive information about the Remembrance Sunday Road closure, parade, services, and refreshments
19. CHRISTMAS
To receive information about the Christmas Road Closure, parade, fair, light switch on, grotto and fair.
Christmas Community Group 22.09.2023 (1)
Christmas Community Group Meeting Notes Oct 5th
20. PLACEMAKING PLAN
To adopt the place making charter and receive an update.
Place Planning Update and Adoption of Charter (1)
21. CORRESPONDENCE
To note the following items of correspondence;
21.1 Flowers!
21.2 Flower Displays
21.3 Hanging Baskets
21.4 Iolo Determination Letter
IOLO – DETERMINATION LETTER – ENGLISH FINAL (002)
21.5 Scrutiny of the Welsh Government Draft Budget
Scrutiny of the Welsh Government Draft Budget 2024-25
21.6 One Voice Wales Newsletter
One Voice Wales Newsletter No 1
21.7 Vale of Glamorgan Draft Rights of Way Improvement Plan
Vale of Glamorgan Council – Draft Rights of Way Improvement Plan
- TOWN HALL
22.1 To consider the attached report and decide whether a more detailed proposal to lease the town hall into a wholly owned charity, should be developed.
Charitable Status Report22.2 To consider lighting proposals for the town hall facade.
- DOCUMENTS FOR SEALING
To note any documents for sealing.
22.1 Transfer of grant C387 from JR Raymond to J E Raymond plot E23 - CONFIDENTIAL MATTERS
To approve the following resolution
By virtue of the Public Bodies (Admission to Meetings) Act 1960, the press and public are excluded from discussion of item 23 on the basis that disclosure thereof would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted. - STAFFING MATTERS
To receive a report from a meeting of the committee held on the 12th of October 2023.
Draft Staffing Minutes 12th October 2023 - DATE OF NEXT MEETING
21st of November 2023