Agenda Meeting of the Cowbridge with Llanblethian Town Council 18th February 2025

Meeting of the Cowbridge with Llanblethian Town Council

Tuesday 11^th February 2025

Dear Member of Cowbridge with Llanblethian Town Council,

You are summoned to attend a meeting of the Town Council on Tuesday 18^th February at 7:00 pm, at the Cowbridge Town Hall Council Chamber and remotely by Microsoft Teams. If you are unable to attend, please inform Town Hall Officers prior to the meeting of the reason for your non- attendance.

Yours faithfully, Clair Helen Davis

Acting Town Clerk

Members of the press and public are welcome to attend the meeting in person or remotely. For joining instructions email townclerk@cowbridge-tc.gov.uk

Please note the meeting will be recorded and deleted following approval of the meeting minutes. The press and the public have no statutory right to take photographs or to use any means which would enable any person not present at a meeting to see or hear the meeting. Permission to record meetings in this way requires the specific approval of the Council.

AGENDA

185/2025 APOLOGIES

To note any apologies of absence from members.

186/2025 DECLARATIONS OF INTEREST

To receive any declarations of interest, including the reason (members are reminded of the provisions of paragraph 11 of the Members Code of Conduct, specifically paragraph 11.1).

187/2025 CO OPTION

6.1 At the co-option meeting, candidates will have five minutes to introduce

themselves to members, give information on their background and experience

and explain why they wish to become a member of the Town Council.

6.2 After presentations, members may ask candidates a few questions before

will still take place and voting will subsequently be based on this meeting and

the application form)

6.3 The process will be carried out in the public session and there will be no private discussions between members prior to a vote being taken.

6.4 However, where the Council is discussing the merits of candidates and inevitably their personal attributes, this could be prejudicial, and the Council should resolve

to exclude the members of the press and public.

6.5 If a candidate is a relative of a Councillor, that Councillor should declare a

prejudicial interest and withdraw from the meeting.

6.6 As soon as all candidates have finished giving their submissions,

By virtue of the Public Bodies (Admission to Meetings) Act 1960, the press and public are excluded from discussion of item 21 on the basis that disclosure thereof would be prejudicial

to the public interest by reason of the confidential nature of the business to be transacted the council The candidates will be asked to leave and camera switched off, discussion happen in private session.

Before voting takes place candidates come back into the room and camera switched back on.

proceed to a vote with each candidate being proposed and seconded by the

councillors in attendance (as defined in the Standing Orders) and a vote by a

show of hands (LGA 1972 Sch. 12. Para 39). A recorded vote may be requested.

under Standing Order 3 to show whether each Councillor present and voting,

gave their vote for or against a candidate.

6.7 In order for a candidate to be elected to the Council, it will be necessary for them.

to obtain an absolute majority of votes cast (50% + 1 of the votes available at the

meeting).

5 6.8 If there are more than two candidates and there is no candidate with an overall

majority in the first round of voting the candidate with the least number of votes

will drop out of the process. Further rounds of voting will then take place with the

process repeated until a candidate has an absolute majority.

6.9 Only Town Councillors present at the meeting may vote upon a person to fill the vacancy. Councillors will have one vote per vacancy to be filled. The Chair has the casting vote.

The new Councillor may now take a seat at the table. The unsuccessful candidates are invited to stay but cannot take part in any discussion.

188/2025 COMMUNITY POLICE MATTERS

To receive the monthly report.

188 Police Report January

189/2025 PUBLIC QUESTION TIME

An opportunity to ask councillors questions regarding items on the agenda (24 hours’ notice required).

190/2025 MINUTES

To review and approve the minutes from the previous meeting.

190 a Draft-Minutes-Full-Council-Meeting-21st-January-2025

190 b Draft Extraordinary Full Council Minutes 0th July 2024 (002)

191/2025 MATTERS ARISING

Members are reminded that matters raised under this item can be discussed, however, resolutions cannot be made without a specific agenda item and supporting documentation.

192/2025 FINANCIAL REPORTS

To review payments and receipts ending 31st January 2025.

192 Bank Rec January

192 Management Accounts 31st January 2025 (1)

193/2025 FORMAL COMPLAINT

To review the complaint made to the Ombudsman.

Confidential as contains names of parties involved

194/2025 EVAN JENKINS CHARITY

To review the previous minutes stating wrong information.

195/2025 COMMITTEES

To discuss and receive any recommendations for approval from the Committee meetings 4^th February 2025

195 C Draft Minutes F&G Committee Meeting 4th February 2025 195

B Draft Minutes Town Hall Committe Meeting 4th February

195 A Draft Minutes L A Committee Meeting 4th February 2025

196/2025 CORRESPONDENCE

To review any correspondence.

196 Survey on Allotments in Vale of Glamorgan

196 Primary Care Mental Health Liaison Service

196 Get ready for 24 February 2025

197/2025157/2024 WORKING GROUPS

To review updates and recommendations from the following Working Groups:

Community Events (May Day)

Community Working Group minutes 5.2.25 (002)

Place Making (Launch of Plan)

199 S106 and Placemaking Notes (1) (1)

Town Hall Refurbishment

197 C Notes Town Hall Refurbishment Task & Finish Group

Section 106 (Twt Park)

199 S106 and Placemaking Notes (1)

197 Terms of Reference for the Section 106 and Placemaking Working Group at Cowbridge with Llanblethian Town Council (2) (1)

198/2025 AUDIT

To review the internal audit.

198 Audit Report Internal (1)

199/2025 PLACEMAKING.

To receive any updates and recommendations to approve from Cllr Wilson regarding Placemaking.

200/2025 COWBRIDGE BUSINESS GROUP

To receive any news and updates from the newly formed group which replaces the Chamber of Trade.

201/2025 PLANNING MATTERS

178 Planning Consultations (2)

Note: Councillors are reminded of the importance of not disclosing personal information relating to an applicant, resident or property owner.

To consider Planning Applications notified by the Vale of Glamorgan Council (listed under Open Applications on the Planning spreadsheet) and agree

To note Planning Applications Approved and Refused by the Vale of Glamorgan Council.

Other Planning

202/2025 MAYOR’S REPORT

To receive and consider the report.

To follow0

203/2025 MEMBER REPORTS

To receive and consider any reports from members.

203 Member Report Cllr Terry Williams

203 Member Report Cllr Malcolm Voice Wales Cost of Living Crisis Project Area Committee Update Nov-Dec 2024 (002)90 (1)

203 Notes of Vale of Glamorgan Community Liaison Committee 30th Jan 25 (3)

203 Member Report Cllr Malcolm Wilson Notes on OVW Area Cttee – 27 January 2025 (1)

Meeting of the Cowbridge with Llanblethian Town Council

Tuesday 11th February 2025

Dear Member of Cowbridge with Llanblethian Town Council,

You are summoned to attend a meeting of the Town Council on Tuesday 18th February at 7:00 pm, at the Cowbridge Town Hall Council Chamber and remotely by Microsoft Teams. If you are unable to attend, please inform Town Hall Officers prior to the meeting of the reason for your non- attendance.

Yours faithfully, Clair Helen Davis

Acting Town Clerk

Members of the press and public are welcome to attend the meeting in person or remotely. For joining instructions email townclerk@cowbridge-tc.gov.uk

AGENDA

185/2025 APOLOGIES

To note any apologies of absence from members.

186/2025 DECLARATIONS OF INTEREST

To receive any declarations of interest, including the reason (members are reminded of the provisions of paragraph 11 of the Members Code of Conduct, specifically paragraph 11.1).

187/2025 CO OPTION

6.1 At the co-option meeting, candidates will have five minutes to introduce

themselves to members, give information on their background and experience

and explain why they wish to become a member of the Town Council.

6.2 After presentations, members may ask candidates a few questions before

will still take place and voting will subsequently be based on this meeting and

the application form)

6.3 The process will be carried out in the public session and there will be no private discussions between members prior to a vote being taken.

6.4 However, where the Council is discussing the merits of candidates and inevitably their personal attributes, this could be prejudicial, and the Council should resolve

to exclude the members of the press and public.

6.5 If a candidate is a relative of a Councillor, that Councillor should declare a

prejudicial interest and withdraw from the meeting.

6.6 As soon as all candidates have finished giving their submissions,

By virtue of the Public Bodies (Admission to Meetings) Act 1960, the press and public are excluded from discussion of item 21 on the basis that disclosure thereof would be prejudicial

to the public interest by reason of the confidential nature of the business to be transacted the council The candidates will be asked to leave and camera switched off, discussion happen in private session.

Before voting takes place candidates come back into the room and camera switched back on.

proceed to a vote with each candidate being proposed and seconded by the

councillors in attendance (as defined in the Standing Orders) and a vote by a

show of hands (LGA 1972 Sch. 12. Para 39). A recorded vote may be requested.

under Standing Order 3 to show whether each Councillor present and voting,

gave their vote for or against a candidate.

6.7 In order for a candidate to be elected to the Council, it will be necessary for them.

to obtain an absolute majority of votes cast (50% + 1 of the votes available at the

meeting).

5

6.8 If there are more than two candidates and there is no candidate with an overall

majority in the first round of voting the candidate with the least number of votes

will drop out of the process. Further rounds of voting will then take place with the

process repeated until a candidate has an absolute majority.

6.9 Only Town Councillors present at the meeting may vote upon a person to fill the vacancy. Councillors will have one vote per vacancy to be filled. The Chair has the casting vote.

The new Councillor may now take a seat at the table. The unsuccessful candidates are invited to stay but cannot take part in any discussion.

188/2025 COMMUNITY POLICE MATTERS

To receive the monthly report.

189/2025 PUBLIC QUESTION TIME

An opportunity to ask councillors questions regarding items on the agenda (24 hours’ notice required).

190/2025 MINUTES

To review and approve the minutes from the previous meeting.

191/2025 MATTERS ARISING

Members are reminded that matters raised under this item can be discussed, however, resolutions cannot be made without a specific agenda item and supporting documentation.

192/2025 FINANCIAL REPORTS

To review payments and receipts ending 31st January 2025.

193/2025 FORMAL COMPLAINT

To review the complaint made to the Ombudsman.

Confidential as contains names of parties involved

194/2025 EVAN JENKINS CHARITY

To review the previous minutes stating wrong information.

195/2025 COMMITTEES

To discuss and receive any recommendations for approval from the Committee meetings 4th February 2025

196/2025 CORRESPONDENCE

To review any correspondence.

197/2025157/2024 WORKING GROUPS

To review updates and recommendations from the following Working Groups:

Community Events (May Day)

Place Making (Launch of Plan)

Town Hall Refurbishment

Section 106 (Twt Park)

198/2025 AUDIT

To review the internal audit.

199/2025 PLACEMAKING.

To receive any updates and recommendations to approve from Cllr Wilson regarding Placemaking.

200/2025 COWBRIDGE BUSINESS GROUP

To receive any news and updates from the newly formed group which replaces the Chamber of Trade.

201/2025 PLANNING MATTERS

Note: Councillors are reminded of the importance of not disclosing personal information relating to an applicant, resident or property owner.

To consider Planning Applications notified by the Vale of Glamorgan Council (listed under Open Applications on the Planning spreadsheet) and agree

To note Planning Applications Approved and Refused by the Vale of Glamorgan Council.

Other Planning

202/2025 MAYOR’S REPORT

Tuesday 11^th February 2025

You are summoned to attend a meeting of the Town Council on Tuesday 18^th February at 7:00 pm, at the Cowbridge Town Hall Council Chamber and remotely by Microsoft Teams. If you are unable to attend, please inform Town Hall Officers prior to the meeting of the reason for your non- attendance.

To discuss and receive any recommendations for approval from the Committee meetings 4^th February 2025